The
West London Gay Bridge Club meets on Monday evenings (except Bank Holidays) at 7:30pm in 'The Lounge', upstairs at The Victoria pub, 10a Strathearn Place, London W2 2NH.
                                                  Click here for a Google Map

      The nearest tubes are Lancaster Gate (Central line) and Paddington (Bakerloo, District, Circle, Hammersmith and City lines).
  
      The annual membership is a mere £6.  The session cost is £4 per person for members, and £6 per session for non-members / visitors. (except SIMS events, which cost £5 for members and £7 for non-members)  The group is open to both women and men, and you don't have to be gay to play / be a member.  Anyone who can play bridge is welcome to play, though we cannot really accommodate complete beginners.  Duplicate Bridge is played, and you don't have to have a partner to come to the club, but it is preferable.

Looking for a partner?

      If you are already on the group's mailing list and are looking for a partner, you can send an email to the group from here wlgbc@yahoogroups.co.uk.  Please include your contact information and when you'd like to play.  If you are not already on the group mailing list, please contact us first.

WEST LONDON GAY BRIDGE CLUB PRIVACY NOTICE

CONTENTS

Definitions of terms and abbreviations used in this document

Purpose of this document
1. What personal data does The Club collect, and what is it used for?
2. Who is your data shared with?
3. Where does this data come from?
4. How is your data stored?
5. Who is responsible for ensuring compliance with the relevant laws and regulations?
6. Who has access to your data?
7. What is the legal basis for collecting this data?
8. How you can check what data we have about you?
9. Does the West London Bridge Club collect any “special” data?
10 How can you ask for your personal data to be removed, limited or corrected?
11 How long we keep your data for, and why?
12 What happens if a member dies?
13 Can you download your data to use it elsewhere?

The following definitions are used in this document:-
“The Club” - The West London Bridge Club established as a bridge club and registered as such with The EBU.
“The Committee”
- The Committee of The Club.
“EBU”
- The English Bridge Union of Broadfields, Bicester Road, Aylesbury, Bucks, HP19 8AZ, UK (web address www.ebu.co.uk ), the Governing body for registered bridge clubs in England.
“Member” and “You” - An individual member of The Club.
“Website” - (web address www.wlgbc.co.uk) The clubs website.
“GDPR” - means the General Data Protection Regulations, whose purpose is to provide a set of standard data protection laws across the EU, making it easier to understand how your data is being used and to give individuals greater control over its use.

The purpose of this document is to provide conformity with The GDPR and for you to understand how your data is being used by The Club and to give you control over its use.
The Club undertakes to collect and use your personal data in compliance with the GDPR. Our legal basis for processing this data is our legitimate interest as a membership organisation. We use the data for the administration of your membership, the communication of information and the organisation of events. We only share your contact details as set out in this document and we provide a limited amount of data for use by scoring programs to ensure that they correctly identify members.

1. What personal data does The Club collect and what is it used for?
The data we routinely collect includes members’
names
addresses
email addresses
phone numbers
registration numbers with The EBU
We collect this data directly from our members when they join the club and from The EBU when a member has not got or is unable to provide the EBU number. For some of our members we may have additional information such as committee memberships, teaching qualifications, or tournament director roles. We will also keep information relating to disciplinary matters and sanctions. We collect the scores from games you play, which are displayed on our results pages and used in maintaining The EBU’s National Grading Scheme (NGS) and the Master Point scheme. We use members’ data for the administration of your membership; the communication of information, and the organisation of events. We provide your data to The EBU for their use as explained in the section below.

2. Who is your data shared with?
Your membership data is passed on to The EBU, which you become a member of when you join The Club unless you opted out from joining The EBU. The EBU shares data with its associated charity, English Bridge Education and Development (EBED), since it shares offices and data systems with them, and also with London or any other county that you may have nominated as your county of allegiance. Information from your results is also passed on to The EBU for use in its master point and NGS schemes, unless you have chosen to have your NGS grade kept private, and this may also be used for stratification and handicap purposes. Your personal data is not passed on by us to organisations other than those indicated above, whether or not connected with bridge.

3. Where does this data come from?
Data for most of our members comes from them when they join The Club or when they update their information either directly with The Club, or from The EBU record. The information held by The EBU may be updated by The Club if you have given it permission to change your record. You can change this permission on The EBU’s website at My EBU by going to Account -> My Details. If you are a direct member of The EBU, you will instead have provided your personal data directly to us when you joined The Club, or when you updated your record with us. Scoring data comes directly from the results of the club games in which you play. This data is processed at the club and uploaded to The EBU.

4.
How is your data stored?
This information is mainly stored in digital form on computers (either belonging to The Club or individual members of The Committee or members of the Club duly authorised as such by The Committee or on our website provider’s servers) and in the form of written documents which may be stored at the home addresses of members of The Committee or members of the Club duly authorised as such by The Committee. Any information that is stored remotely is stored in the EU and in compliance with the GDPR. Details of results for events that you have taken part in are shown on the Website. This comprises of your name and your result. Your name may also been shown in the history of winners of the club
competitions. Your photo may also be shown if it was taken at an event of
The Club. We may also set up and use social media groups which you will be offered the chance to sign up to on an individual basis.

5. Who is responsible for ensuring compliance with the relevant laws and regulations?
Under the GDPR and the requirements of The Information Commissioner we do not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring The Club discharges its obligations under the GDPR is the current Secretary of The Club.

6.
Who has access to your data?
Selected members of the committee and duly authorised club members performing administrative duties of The Club have access to members’ data in order for them to carry out their legitimate tasks for The Club. Sub-contractors of The Club may be given access to data for specific tasks, such as sending mailings. They are not free to use it for any other purpose.

7. What is the legal basis for collecting this data?
The Club
collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation and participant in an internationally recognised and regulated, competitive mind sport. For some data, such as that relating to financial matters, the basis for its collection and retention is to comply with our legal obligations.

8. How you can check what data we have about you?
If you want to see the basic membership data we hold about you, you should contact the current Secretary of the Managing Committee of The Club or (if appointed) the membership co-ordinator of The Club. You can contact us with a Subject Access Request if you want to ask us to provide you with any other information we hold about you. If you are interested in any particular aspects, specifying them will help us to provide you with what you need quickly and efficiently. We are required to provide this to you within one month. There is not usually a fee for this, though we can charge a reasonable fee based on the administrative cost of providing the information if a request is manifestly unfounded or excessive or for requests for further copies of the same information.

9. Does The Club collect any “special” data?
The GDPR refers to sensitive personal data as “special categories of personal data”. The Club does not record any such special data.

10. How can you ask for data to be removed, limited or corrected?
There are various ways in which you can limit how your data is used.
If you wish you could become an “anonymous” member. This would involve you having a
pseudonym with an EBU number under which you would play. If you do this however, you would not be able to access any EBU membership benefits such as the magazine or playing in EBU tournaments.
You could maintain your club membership with your correct name but with limited contact
details. However, we do need to have at least one method of contacting you. You could for
example simply maintain an up-to-date email address, but of course this would limit what we and the EBU are able to provide you with in the way of written information, so you would not be able to get the EBU’s magazine
English Bridge in printed form or any other benefits that require a mailing address.
If you do not want your NGS grade to be public, you may choose for it to be kept private. You can change this option as often as you wish.
You may choose not to appear in master point promotions lists.
You may choose not to receive emails at any time from The Club, by requesting that your email be deleted from the Club records. However by doing so you will not receive any notifications from The Club concerning results of past events and the regular emails sent concerning future events. We confirm that The Club does not send any emails on behalf of other organisations but we may inform you of bridge events being organised by other bridge clubs or The EBU if these are deemed relevant.
Any of these options can be implemented for your club membership by contacting the current Secretary of the Managing Committee of The Club or (if appointed) the membership co-ordinator of The Club.
Any of these options can be implemented for your EBU membership by logging on to My EBU, going to Account -> My Details and editing your record there, either to correct erroneous data or to delete information you do not wish us to have . If you need any assistance with this you may contact the Office Manager membership@ebu.co.uk
You can opt out of any Social Media Groups.

11. How long we keep your data for, and why?
We normally keep members’ data after they resign or their membership lapses in case they later wish to re-join. However, we will delete any former member’s contact details entirely on request. Since underlying statistical data, like scores from bridge games, continues to be necessary in relation to the purpose for which it was originally collected and processed, results from events used for the NGS are not deleted by The Club or The EBU although they will no longer be attributed to a player who does not want their data to be kept. Historical ranking lists and prize lists are required for archiving purposes and names cannot be removed from them. Other data, such as that relating to accounting or personnel matters, is kept for the legally required period.

12. What happens if a member dies?
We normally keep members’ information after they die. If requested by their next-of-kin to delete it we will do so on the same basis as when requested to remove data by a former member.

13. Can you download your data to use it elsewhere?
Your session data that is held by The EBU can be downloaded as a csv spreadsheet. You can do this by logging on to My EBU and in your Sessions list, clicking on “Download as CSV”. To access data held by The Club contact the current Secretary of the Managing Committee of The Club or (if appointed) the membership co-ordinator of The Club.

This policy was formally adopted by The Committee of The Club on 9th April, 2018.





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